Job Overview: The Accounting/Administrative Coordinator is responsible for managing a variety of financial and administrative tasks to ensure smooth operations within the company. This role involves invoicing, record keeping, and handling various employee-related and company-related financial processes. The ideal candidate is detail-oriented, organized, and capable of multitasking across different administrative functions.

Key Responsibilities:

• Generate and process invoices for clients and vendors.
• Ensure accurate billing and timely follow-up on overdue payments.
• Prepare and process checks for vendor payments and other disbursements.
• Perform monthly financial tasks as assigned, including reconciliations and reporting.
• Ensure proper documentation and allocation of credit card expense charges.
• Manage and record placement information for applicable employees or contractors.
• Regularly clear and update the Production boards to ensure current and accurate information.
• Perform quarterly verification of financial and administrative records.
• Prepare and organize review packets for managers and senior recruiters.
• Process employee reimbursement requests and ensure timely payments.
• Manage payroll for contract workers, ensuring accuracy and timely processing.
• Verify and manage 401k eligibility for employees.

 #LI-AM1

Qualifications:

• High school diploma or equivalent; Associate’s or Bachelor’s degree in Finance, Accounting, or a related field preferred.
• Proven experience in accounting or administrative roles.
• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite and familiarity with financial software.
• Ability to handle sensitive and confidential information with discretion.
• Excellent communication skills and ability to work collaboratively with team members.

Physical Requirements:

• Ability to sit or stand for extended periods.
• Occasional lifting of files or documents (up to 20 lbs).

#LI-AM1