Executive Assistant

Chicago, IL 60602

Posted: 03/25/2019 Industry: Administrative & Office Services Job Number: DC3.25 Pay Rate: 70,000 + Bonus

 ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Provide proactive executive assistant support to senior leaders.
  • Creating emails, letters, reports, presentations and spreadsheets using Word, Excel or PowerPoint.
  • Coordinate special events (global meetings, customer events and employee meetings).
  • Organize and schedule travel (flight, hotel, taxi) and process expenses utilizing Concur system.
  • Maintain and coordinate Executive’s calendar, assist preparing Executive for meetings.
  • Coordinate executive communications, including phone calls, voicemail and emails.
  • Greet visitors, employees and customers.
  • Maintain and organize filing system of documents
  • Maintain and uphold strict level of confidentiality
  • Any and all duties as assigned. 

#LI-DC1 

 Education/Experience

  • Bachelor degree preferred.
  • Highly organized with proficiency in multi-tasking and project management
  • Minimum of 5 years experience in office administration with 2+ years assisting senior executives
  • High level of professionalism and collaboration with an entrepreneurial spirit.
  • Develop and sustain a high level of professionalism with internal employees and external clientele
  • Ability to work in a fast paced work environment and multi-task.
  • High ethical values including and experience maintaining the highest degree of confidentiality with sensitive information.
  • Experience in a multi-national/global environment preferred.
  • Experience in a Sales environment environment is preferred
  • Ability to work additional hours as needed to accommodate international time zones.

Dan Clark
Recruiter

SPECIALTIES:  All Office & Human Resources related positions.  

EXPERIENCE:  My area of specialty includes: Direct hire placement, Executive search, Temporary placement, Temporary-to-hire placement and Project recruiting. 

I’M IN THIS BUSINESS BECAUSE:  There’s no better feeling than helping someone realize their goals by assisting them in advancing their career.  I love making that connection!  My goal is to consistently build long lasting relationships with both my clients and my applicants.

CLIENTS CAN COUNT ON ME BECAUSE:  I pride myself on the quality of my work and I truly CARE about their needs.  The better I know them, the better my understanding is as to who would fit their needs.”

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